Clear audit trail. No more 'did legal sign off on this?' questions.
Before You Submit
✓ Content is uploaded
✓ Scan is complete
✓ You've addressed the flags (or dismissed them)
Note: your company may require a completed scan on the version you submit, and some approval workflows require a minimum compliance score before you can submit. If submission is blocked, run a scan, address more flags and rescan until you clear the threshold.
Using Comments
You can chat with team members before formal submission:
Add a comment by clicking the Add comment button (speech bubble icon) in the toolbar above the file preview, or open the Notes tab and click Pin Comment on File.
Select where on the item you'd like to add a comment. For videos, it will be added to a specific timestamp.
Mention another user with "@" and they will get a notification.
Resolve or reply to comments from the "Notes" tab.
Submitting for Approval
Open your file (double-click).
Ensure you have filled out all file details in the Info tab — description, channels, products, geography, and due date, plus any custom fields your company requires.
Click "Submit for Approval" at the top of the file, or "Submit for approval" in the Info tab.
Choose an Approval workflow.
Add notes for reviewers (optional):
What changed since last version
Anything specific to review
Deadline if there is one
Click Submit for Approval. Reviewers in the first stage will be notified immediately.
Tracking Your Submission
The Audit tab on the file shows real-time updates, and the Info tab shows where the file is in its approval workflow.
You'll get notified when there's a decision via the Notifications page and email.
If Changes Are Requested
You'll get a notification on the Notifications page with the feedback.
Make the changes and upload a new version.
Click Resubmit on the original file, then select the new version to put forward for review.