Mark up a file in the File Viewer to point at exactly what needs to change. Draw boxes, circles, arrows and freehand lines, strike through copy, or add short text notes directly on the page. Markups are saved to the file, so your teammates see them too, and you can download a copy with the markups applied.
Which files you can mark up
PDFs
Images
Word documents and PowerPoint presentations (once their page preview is ready)
Emails that open as a page preview
Markup is not available on spreadsheets, videos or audio files. To give feedback on a video or audio file, pin a comment at a moment in the recording instead. See Adding Comments in the File Viewer.
Open the markup tools
Open the file from your library to bring up the File Viewer.
Click the Markup tools button (pen icon) in the viewer toolbar above the file.
The markup toolbar appears under the viewer toolbar. Pick a tool and draw on the file.
Click Markup tools again to close the toolbar. Your markups stay visible on the file after you close it.
Markup tools
Hover over any button on the markup toolbar to see its name.
Select: click a markup to select it, then drag to move it. Double-click a text markup to edit its wording. Press Delete or Backspace to remove the selected markup, or Esc to deselect it.
Rectangle: click and drag to draw a box around an area. This tool is selected by default.
Circle: click and drag to circle an area.
Line / Strikethrough: draw a straight line, or drag across text to strike it through.
Arrow: click and drag to point at something.
Freehand: draw freely, like a pen.
Text: click where you want the note, type it, and press Enter (or click away) to place it. Press Esc to cancel.
Color: opens a palette of eight colors and a Stroke Width picker with four thicknesses. Red is the default color. If a markup is selected, your choice changes that markup; otherwise it applies to the next one you draw.
Undo: removes the most recent markup on the file.
Delete selected (Del): appears while a markup is selected and removes it.
Clear all: appears when nothing is selected and removes every markup on the file, including your teammates' markups. There is no confirmation step, so use it with care.
Download annotated: downloads a copy of the file with markups applied (see below).
Multi-page files
On PDFs, Word documents and PowerPoint presentations, each markup belongs to the page you drew it on. Use Previous page and Next page in the viewer toolbar to move between pages; you only see the markups for the page you're on.
Who sees your markups
Markups are saved automatically. There is no save button. They're still there when you close and reopen the file.
Everyone who can open the file sees them. Each markup shows a small avatar of the person who drew it; hover over it to see their name.
Markups belong to a version. A markup is saved with the version you drew it on. When you switch versions on the Versions tab, you see that version's markups.
Anyone who can mark up can change any markup. Selecting, moving, recoloring and deleting work on teammates' markups as well as your own.
Markups don't send notifications. If you want a teammate to look at something, leave a comment and @mention them.
Who can mark up
Anyone who can open the file can view its markups and add their own. If your company's account is read-only, the Markup tools button isn't shown, but existing markups are still visible.
Download a marked-up copy
Click Download annotated (download icon) on the markup toolbar. The button is available once the file has at least one markup.
PDFs, Word documents, PowerPoint presentations and emails download as a PDF of every page, with each page's markups applied.
Images download as a PNG with the markups applied.
The downloaded file is named after the original with _markup added. Your original file in Warrant is never changed.
When you download a marked-up PDF or image from the Download window as a ZIP (for example with Include file details & activity turned on, or as part of a multi-file download), the ZIP also includes a marked-up image of each marked-up page.
Markups and comments
Markups are visual: they show where the change is. Comments are written: they explain what to change, support replies and @mentions, can be resolved, and are included when you export file details. Many reviewers use both, for example circling a claim and pinning a comment next to it.
Only one of the two can be active at a time. Turning on Markup tools turns off comment pinning, and clicking Add comment or opening the Notes tab closes the markup toolbar. Learn more in Adding Comments in the File Viewer.